Creating an RFP or Reverse Auction

Can I setup a private RFP or Auction?

Yes. When you are creating your RFX event simply select check the correct button for a private listing. Only the users you invite will be able to view and quote on your item.

Can I keep a user from seeing or quoting on my item?

Yes, if you have a public listing but want to ban a specific user from quoting on it, you may do that through our Blocked Quoter Feature. You may create a Blocked Quoters list in your dashboard, which keeps any user on your Blocked Quoters List from viewing or quoting on your listing (on a case by case basis). When you are on the posting page where you list your item, you will see the Blocked Quoters list with the names you entered, you may choose any or all names from the List. These users will not be able to see or quote on the item.

You can also make your listing private. Only invited users will be able to view or quote on your project.

How Do I Post an RFP or Reverse Auction?

To post a RFP listing, you must be a registered user. Click on 'RFX Events' drop down menu, and then select 'Create a RFX or Reverse Auction'.

1.) Choose the category in which your listing should be placed. Select as many categories as apply. The category determines which suppliers show up in the invite supplier window and is a mandatory process.

2.) Indicate the title and description of your RFX event, and select any documents from your local hard drive that you may want to display to potential bidders and suppliers. Optionally, specify the current baseline cost so that you may calculate savings later.

You may then invite suppliers to participate in your sourcing event. We offer multiple methods of supplier invitation. First, we recommend suppliers based on the category you selected at the beggining of the process. You may also search our database for more suppliers, potentially registered in other categories, and finally; you may invite suppliers via email address for companies that may not already be registered on the site. Those suppliers will receive an email asking them to register which will include a link to your sourcing event.

There is also the ability to invite reviewers to watch your eSourcing events. Reviewers are other users that you want to monitor your project, such as coworkers. They can see everything (including quotes placed by suppliers) but they can not make any changes to the project.

3.) Once complete, click the "Review Event" button. You will be able to make any changes before you activate the event.. Once you have reviewed the event, you are presented with multiple choices. "Make Changes" allows you to edit anything in the event that you are workign on. "Save for Later Use" allows you to save the event, and work on it at a later time. Using this feature does not activate the event, meaning you cannot invite suppliers to see it, it is still in edit mode. Finally, pressing the "Publish Event Now" button will immediately activate the event, so that it is viewable by buyers and suppliers, regardless of if the event bidding has actually begun. For instance, you may publish an event for viewing, but have bidding not open for until 48 hours in the future. Suppliers will still be able to submit "intention to bid" during this period. Emails are only sent out inviting suppliers and reviewers once the "Publish Event Now" button has been pressed.

To download an old detailed Buyer's user manual, detailing how to create a reverse auction or RFP, click here: Buyer User Manual. We apologize, but at this time we do not have an updated user manual for download.

Can I download a Manual?

We are sorry, but at this time we do not have up-to-date downloadable user manuals. Do to the nature of our application, and the speed in which enhancements are added, we have made the decision to discontinue publications of physical manuals. Expert paid webinar training sessions are availble by contacting us.

Please see below for manuals from old versions of

You can download a Buyer's user manual of here: Buyer User Manual.

This manual will help you set-up your Reverse Auction or Request for Proposal Listing.

You can download a Supplier's user manual of here: Supplier User Manual.

This manual will help you register, respond to RFXs, and create a free store.

Can I invite a user to review my sourcing event?

Yes, WhyAbe supports the functionality to invite a reviewer. In fact, you can build multiple lists of reviewers and can invite any or all users on each list to any sourcing event that you want. Whether your boss needs to monitor the event, or you want to invite a colleague in from a different department, you have complete control of who can see the event and the supplier responses.

Reviewers can only view the listing and bidding information, they cannot edit or make any changes to the listing.

Can I restrict who sees my event?

Yes, WhyAbe provides the ability to run public or private e-Sourcing Events.

Private events are not published in any public lists, and even if a user attempts to access the event with its unique URL, they will be rejected unless they have been specifically invited by the buyer. Buyers may invite suppliers by username or email address, and only those accounts (as well as buyer invited reviewers) may access the event.

Buyers may also create a public event but then restrict a specific user from bidding on the event using the "Blocked Quoters" function.

Can I add individual line items to my eSourcing event?

Yes, you may add unlimited line items to your listing, however we recommend that you do not list beyond 25. We find that 25 or so items is the maximum amount of items that is manageable by a supplier who is attempting to bid. Beyond that, we recommend conducting the event through the use of an Excel template attached to your event listing.

Our RFX events allows the buyer to customize how bids are placed. They can allow basket-bidding (called "entire event bidding") or can restrict the event to line item bidding only. Each line item also supports its own description, detail data, and multiple document attachments for specifications and drawings.

How do I upload an image for my sourcing event?

While you are creating your RFX event, you will see a section called Image Upload. You may use this feature to upload a primary image of the product or service you are looking to buy, or you may use it to upload the logo of your organization.

Additionally, you can customize the main image by setting a default logo in your user preferances. This is especially useful when you conduct multiple events and don't want to go through the upload step for each event.

Can I upload any supporting documents when I post a RFX or Reverse Auction

Yes. We allow buyers to upload many different types of files, including Word and Excel documents, PDFs, image files, zip files and drawing files.

Suppliers are also able to submit supporting document files when they place their quote or when they submit their intention to participate.

What is Bid Sniping Protection?

Bid Sniping Protection allows you to setup a specific time-frame in which a bidder may enter a bid before the event ends. If a bid is entered then the event's duration is extended by a defined time. To setup Bid Sniping Protection, click the "Add Bid Sniping Protection" hyperlink while creating a event. A pop-up will appear where you can adjust the time-frame and extended duration of your event.

How do I select my category for my RFX or Reverse Auction?

Navigate to Dashboard-> RFX Management-> RFX Management-For Buyers-> Create a RFX or Reverse Auction

The first step to creating your RFX or Reverse Auction is to select your categories. You can search the Category index buy entering keywords and hitting the "Search" Button, or you can use the "Category Index" Hyperlink to browse the index. Once you find the category, just click the "add" link to set that category for your event. Your selected categories will be shown on the right hand side of the page, and can be deleted as necessary. Once all your selections have been made. Click the "Continue to the next step" button.

How do I choose if my event is a RFX or Reverse Auction?

Navigate to Dashboard-> RFX Management-> RFX Management-For Buyers-> Create a RFX or Reverse Auction

Once you select your category and continue to the next step, you will see the "Purchase Type" box where you can select what type of event you will have. If you select either Reverse Auction type, the "Bidding Options" box will become available to select whether Duplicate Bids will be allowed or not, and to setup Bid Decrementing by percentage.

Can I set any Bidding Options for my Reverse Auction?

Navigate to Dashboard-> RFX Management-> RFX Management-For Buyers-> Create a RFX or Reverse Auction

First Select a Category, then set your Purchase Type. Once you select either "Reverse Auction" type, the Bidding Options become available.

How do I setup the duration of my event?

Navigate to Dashboard-> RFX Management-> RFX Management-For Buyers-> Create a RFX or Reverse Auction

After you Select a Category and set your Purchase Type, you can then setup the duration of your listing. The duration of your listing is completely customizable. The start time has to be later than the current time, and the end-time must be later than the start time. If you click in the date box, a calender will pop-up for you to select your date. The time format is 24 hour. In addition to your event duration, you can choose to add Bid Sniping Protection.

How do I set my event's Title and Description?

Navigate to Dashboard-> RFX Management-> RFX Management-For Buyers-> Create a RFX or Reverse Auction

After you Select a Category and set your Purchase Type, you can find the "Title & Description" box. Here you can enter your event's title and description. You can use the description's text editor to format your text to make your description stand out.

Can I set my event's currency?

Navigate to Dashboard-> RFX Management-> RFX Management-For Buyers-> Create a RFX or Reverse Auction

After you Select a Category and set your Purchase Type, you will then see the "Localization" box. Here you can set your Currency, Country, and your Zip Code.